IT Administrative Analyst

About Us

UCM Business Solutions is an outsourcing and consulting firm specialized in providing financial and administrative support services to large organizations. This position will be hired under UCM and allocated to work directly with one of our clients, a multinational company in the consumer goods industry.

Position Overview

We are looking for an Administrative Analyst to support the IT and operations area, focusing on onboarding processes, vendor coordination, and administrative governance. This professional will ensure a smooth onboarding experience for new employees while also supporting internal controls related to purchases, expenses, and supplier management.

This role requires strong organization, ownership, and the ability to coordinate activities across IT, HR, Finance, and external vendors in an independent and structured way.

Key Responsibilities

• Manage the end-to-end onboarding process for new employees and contractors, ensuring a smooth and organized experience.
• Conduct onboarding sessions (e.g., presenting client materials and onboarding videos).
• Coordinate equipment provisioning (laptops, accessories, etc.) and ensure readiness for new joiners.
• Request and manage access credentials, including badges for employees and third parties.
• Act as a focal point between IT, HR, Finance, and vendors, ensuring timely completion of onboarding and administrative processes.
• Create and manage purchase orders (POs) in SAP, ensuring alignment with internal procedures.
• Monitor and follow up on invoice submission and processing with vendors, ensuring proper tracking and organization.
• Support control of area expenses, tracking costs and ensuring proper documentation of spend.
• Maintain organized records of purchase orders, invoices, and related documentation.
• Ensure adherence to internal governance processes and support process standardization.
• Identify opportunities to improve onboarding and administrative workflows.

Required Qualifications

• Previous experience in administrative, onboarding, or operational support roles.
• Experience with SAP, especially related to purchase orders and invoices (PO / Invoice management).
• Experience supporting or tracking expenses and operational costs.
• Strong organizational skills and attention to detail.
• Ability to manage multiple activities and stakeholders.
• Proactive profile with strong ownership mindset.
• Advanced English (required).

Location: São Paulo, SP (Sul Zone) 

Work Model: Hybrid – 3 days per week on-site

Contract Type: Temporary contract, with potential for extension or long-term opportunities

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